Insert CMA into PowerPoint Presentation

PowerPoint (2010 +) does not support opening or importing multimedia HTML code (which is used by CMAs created by CTI Navigator Web) or PDF code (which can be output by CTI Navigator Desktop). However, CMA pages can be inserted into PowerPoint slides as images. 

Following are the basic steps to insert CMA pages as separate slides into PowerPoint 2010. Detail instructions for using PowerPoint itself are outside the scope of this article. 

CMA from CTI Navigator Web

In CTI Navigator Web:

  1. Open your CMA in CTI Navigator Web (select Tools, CMA Manager, and then your CMA). 
  2. Click the Printing Tab and verify (or modify) the Selected Reports.
  3. Click the Preview button. The CMA will display in your computer's default browser. 
  4. Optional: In your browser, set the Zoom to display one full page.
  5. Select the page you want to copy into PowerPoint (and ensure that the entire area to be copied is visible without scrolling).
  6. Leave the CMA screen maximized (because only what is visible will be copied). 
  7. Open or switch to PowerPoint (do not minimize the browser screen displaying the CMA). 

 In PowerPoint 2010:

  1. Open PowerPoint (by default it opens on the Home tab) 
  2. Select the Insert Tab 
  3. Click the Screenshot button and click "Screen Clipping". PowerPoint will automatically minimize to reveal the browser screen displaying your CMA.
  4. Once the cursor becomes a cross, click and drag to select the portion of the CMA page to be copied. When you release the mouse button, the selected section will appear in a PowerPoint slide. 
  5. Optional: Select the "Picture Tools" popup tab if you want to adjust the CMA page screenshot (such as crop, resize, add  background or frame). Note: PowerPoint cannot edit the text in a screenshot.  
  6. Minimize PowerPoint (or switch view to your browser) 
  7. In your browser, scroll to and center the next CMA page to be copied.  
  8. Maximize (or switch view to) PowerPoint, select the Home tab, and click the "New Slide" button. (If desired, you can click the down arrow beside "New Slide" to specify a type of slide - such as blank.)
  9. Repeat steps 2 through 8 for each CMA page to be copied.  
  10. Optional: Select Design, Transitions or Animations tab to enhance slides. 
  11. Select the "Slide Show" tab to view, customize or broadcast your CMA presentation.
  12. Save your PowerPoint Presentation file. 

See also the CMA from CTI Navigator Web or Desktop section below.

CMA from CTI Navigator Desktop

You can use Adobe Reader to copy CMA pages as images to insert into PowerPoint as follows. 

  1. In CTI Navigator Desktop, save your CMA as a PDF file.
  2. Open the CMA pdf file in a current version of Adobe Reader
  3. In the Adobe Reader Toolbar, select View and "Zoom to Page Level". 
  4. Select a CMA page to copy
  5. In the Adobe Reader Toolbar, select Edit
  6. Select "Take a Snapshot"
  7. Click and drag around the section of the page to copy (to the Windows Clipboard).
  8. Open (or switch screen view to) PowerPoint.
  9. On the Home tab, click the "New Slide" button and then click the Paste icon.
  10. Switch screen to Adobe Reader and scroll to the next page in the CMA to be copied. 
  11. Click and drag around the section of the page to copy.
  12. Switch to PowerPoint, click the "New Slide" button and then click the Paste icon. 
  13. Repeat steps 10 through 12 for each CMA page to be copied. 
  14. Optional: Select Design, Transitions or Animations tab to enhance slides. 
  15. Select the "Slide Show" tab to view, customize or broadcast your CMA presentation.
  16. Save your PowerPoint Presentation file. 

CMA from CTI Navigator Web or Desktop

Windows Vista, 7 and 8 include a screen-capture "Snipping Tool" that allows users to copy a screen image and save it as an image file (PNG, GIF, or JPG). If your computer has a snipping or similar screen-capture tool, you can preview your CMA in CTI Navigator Desktop or Web, and use your screen-capture tool to copy and save the image of each CMA page as a separate file. Then you can open PowerPoint, select Insert tab, click the "Photo Album" button, and select all of the CMA page files to automatically create a separate slide for each page. 

CMA as a Web Page in PowerPoint

A CMA in HTML (browser) code or in PDF code can be inserted as a "Live" Web Page into PowerPoint by using the free LiveWeb PowerPoint add-in by Shyam Pillai. There are two versions of LiveWeb: (1) for PowerPoint 2007 - 2010, and (2) for PowerPoint 1997 - 2003. These add-ins are available for download at http://skp.mvps.org/liveweb.htm. Instructions for both installation and usage are provided at this website. Note that LiveWeb inserts all of the CMA pages into one slide rather than separate slides for each page.

Disclaimer. CTI is not affiliated in any way with and does not endorse or support third-party products such as LiveWeb. CTI cannot recommend or guarantee that such products will perform as described by their developer or vendor. For inquires and tech support on third-party programs, please contact the provider. 


Click here to go to CMA and Report Management Tech Tips for CTI Navigator Web  

Click here to go to Menu of Help and Tutorials for CTI Navigator Desktop and Web 

{rev. 03.06.2013}