Beginner's Guide to Flyers
To learn how to customize or create MLS flyers in CTI Navigator Desktop, we recommend that you start by modifying an existing flyer
template (as described below). Starting
with a predesigned template is much simpler and faster than creating a custom
design from scratch.
As background, first read Design
Flyers and Custom Reports. (Note that many graphical design commands are NOT the same as for word processing.)
You also can read
about flyers and report/flyer designer inside CTI Navigator Desktop under Help.
using the predesigned flyers are in Help > Using CTI Navigator >
Listings > Flyers. For an overview of design elements, go to Help >
Using CTI Navigator > Tools > Report/Flyer Designer Overview.
For a full
description of all the design functions see Help > Using CTI
Navigator > Tools > Report/Flyer Designer.)
Follow the steps below to customize the basic flyer template
your own agent and office information. Note that to be able to use your agent
photo and/or company logo in flyers (or custom reports), the photo and logo image
file(s) must be available in your computer.
CTI Navigator Desktop’s main menu, select Listings > Flyers > Flyer1
Edit New Property and enter a listing number to create your
personalized flyer. (Note - if you want your flyer to display all photos
for listings, choose a listing that has all its photos.)
Edit Images (Photos and
logos) that do Not change between listings
the Report/Flyer Designer screen, click on the logo (Re/Max) in the upper
left corner of the flyer. This will place sizing handle squares around
this “photo” box. To change the size of the box, click, hold and drag the
appropriate handle. To reposition the box, click and hold the cursor on
the box and move with the mouse.
you do not have a company logo file, click Edit > Delete to
remove this photo/image box. Otherwise, select the Properties icon
in the top menu (or right-click on the photo/image box) to open its Properties.
change the image in a photo box to your company logo, click the Open File
beside Photo File in the Properties window > change “Look in” to the location of your
logo file > click Open. The
logo will appear in the box. Use the sizing handles to resize the box if
change the agent photo, click on the existing photo in the upper
right corner of the flyer > click the Open File button beside Photo
File > change “Look in” to the location of your agent photo file
> click Open. If you do not have an agent photo file, click Edit >
Delete to remove this photo box.
the Properties window by clicking the X in the top right corner.
Edit Text that does Not
change between listings
select the label/text box in the top middle of the flyer, click anywhere
in the box. This will place sizing handles around the box. To change the
size of the box, click/hold/drag the appropriate handle. To reposition the
box, click and hold the cursor on the box and move with the mouse.
edit text in the label/text box, click inside the box and then highlight the
text to be changed, or click where to add text. For example, to change the
name “Tiffany Turner”- click at the beginning (or end) of the name
> hold the mouse button down and drag the curser across the words to be
changed (highlighting Tiffany Turner)
> type your name. Highlight and replace the other text (company name
and phone numbers) as appropriate. Note
when editing text -
- In edit mode, text will always display left justified and formatting
changes will not apply. (To change formatting, see below.)
- After editing text you must click outside the box before
selecting any other action (such as print preview) to save the changes.
Otherwise, text revisions may not be saved.
- An empty box will be deleted automatically if you click outside the
box before entering at least one character inside the box.
- To insert a new blank line in a text box, hold the Ctrl key down and press
the Enter key.
- To insert an ampersand symbol (&) into a label (text) box of a
flyer, type two ampersands together (&&) with no space between
them. (A singe ampersand symbol is code for a non-printing
outside the text box to end the editing and save changes to the text.
change the format of text in a label/text box, select the box
itself > click the desired format button (font, bold, italic, color,
etc.). The text in the box will display in the new format. Note -
Formatting applies to all text in the same text box. To
use different formats for different lines of text, use different label/text
There are no Clear or Undo buttons. To revert to a previous
format, re-select the previous format setting (or Exit without saving
end editing text, click outside the text box in a different part of the
screen (or click the Tab button on your keyboard).
Add Listing Linked Text Field [optional]
- Open the list of the available field names by clicking View and Field
List in the top menu. Fields are place markers for where the
designated listing information will appear on the flyer (or custom report)
when the listing information is linked to the flyer/report. Fields for
listings differ by Form Type (and are different from fields for tax
based reports where available). The Field List window can be resized by
clicking, holding and dragging a perimeter line. It can be moved by
clicking and holding its title bar while moving the pointer.
- To add a new box on a flyer/report for text that is linked to listings, click and hold
your cursor on the field name (such as Financing) in the Field List >
drag the cursor to the appropriate position on the report/flyer where the
information is to be displayed. The insertion point is indicated by
vertical bars on both the horizontal and vertical rulers on the screen
- Resize the box so that the selected field information will fit properly.
Note: Include enough space in the box for lower case letters with
"below the line" descenders ("tails" such as on g j p
q and y). If the text for the listing information does not fit completely
in the field box, the field may not display at all in the Flyer.
- To change the font or other property of text in a box, click View
> Properties in the top menu > select the Font (or other
property) > use the down arrow beside the box in the Properties window to select the appropriate
setting > the text should reflect the change > press the Enter key
(to record the change) > click outside the box.
Add Listing Bound Photograph(s) [optional]
A photograph that belongs to a listing is a "Bound Picture".
A Bound Picture box is a place marker for where the designated listing photo
will appear on the flyer (or custom report) when the listing information is
linked to the flyer/report.
- To place a listing photograph on the flyer/report, in the top menu click Insert
> select Bound Picture > select where the photo should
display on the flyer > click and hold the mouse button down as you drag
a box of the appropriate size for a listing photo. Click the handles of
the box to re-size if necessary.
- Specify which listing photo should display in a Bound Picture box by selecting View
> Properties (if not already open) > highlight the number in
the Photo Number > type the appropriate number or use the
up/down spin arrows to select the appropriate Photo (#1 is the main photo,
#2 is the second photo, and so forth) > press the Enter key.
- If desired, select the Size Mode in the Properties Windows >
use the Down Arrow to Select the appropriate size:
- Zoom (the default mode) maximizes the photo size in the box while
maintaining the original ratio of height to width
- Stretch entirely fills the Photo box (which may distort the photo
if the ratio of height to width for the box is different from that of the
- Click X to close the Properties window.
save changes to a flyer/report, click File > Save As > enter a short descriptive
File Name > change “Save In” to your agent name (or Templates if
you prefer) > click Save.
close the Flyer/Report Designer, click File > Exit.
To open and preview a
custom flyer it must be saved on this computer (under your agent name
folder as described above). Select Listings
> Flyers > change “Look in” to where you saved your flyers >
select the name of your flyer > check Print Preview > click Print
button to see the flyer using existing data, or click “Merge and Print”
and enter a listing number to view your custom flyer with the selected listing
a Listing Flyer
To email a flyer
populated with listing data, select the saved flyer (as described above) and
click the email icon on the Print Preview screen. Selecting the e-mail
icon will convert the flyer to a PDF formatted file named Report.pdf
that will be attached to your email message. This file can be opened and
viewed in the free Adobe Acrobat Reader. You also can save the flyer as a PDF file on
your computer by selecting the Save as PDF icon on the Print Preview screen. (Flyers need to be converted to
PDF because the native format of flyers is rdf
which can be read only by the CTI Navigator program.)
Note: the design process
is essentially the same for creating flyers as it is for creating custom reports.
This means that once you have mastered the design process, you will know how to create
flyers and how to create custom reports in CTI Navigator Desktop.
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